Services
All of our services help small business owners, busy executives and entrepreneurs be more productive. We take on time-consuming tasks so you can focus on business growth.
C-Level Executive Administration
- Contribute to optimizing your time
- Proactively anticipate your needs
- Hands on capable research
- Monitor inbox
- Save time on your travel
- Coordinate meetings
Trusted Team Member
- Reliable support
- Information source person for team
- Schedule meetings via phone and web, send your confirms and gather attendee replies
- Strategic planning support partner
- Manage business tasks
- Project Assistance
- Project coordination and maintenance
- Source venues, vendors, and supplies for your conference
- Manage small events
- Liaise with prospects, clients, and vendors
Social Media
- Strategize and implement your social media campaign
- Automate your social media posts for wider circulation
- Reputation monitoring
- Integrate best practices
- Manage the circulation of your digital content; website, newsletter, blog, etc.
- Content sourcing and scheduling
- Facebook ad and audience management
- Post status updates photos or videos
- Immediate notification of negative comments/responses
- Promote your events
- Post your blogs across social media platforms
- Manage social media including Facebook and Twitter
- Schedule blog posts and manage comments
- Monitor social media conversations for new messages, followers, and engagement
Travel Planning
- Provide itineraries for your upcoming trip
- International and domestic travel coordination and planning
- Ground transport to and from airport at all departure points
- Optimize flights based on personal preferences
- Present options on hotels to fit your preferences
- Reserve your rental car
- Source restaurants for entertaining clients and confirm reservations
Calendar Management
- Take scheduling and calendar appointments off your mind
- Verify meetings, confirm and monitor attendees
- Set up daily tasks including action items
- Emphasize important events like client milestones, and birthdays
- Go to contact in emergencies
- Schedule service appointments with your dentist, doctor, and stylist
- Set up recurring meetings
Email Inbox
- Assist in communication with internal and external contacts
- Screen emails for the important ones
- Use templates and rules for customer service questions and superfluous inquiries
- Organize contacts with detailed profiles
- Create filters and rules to organize mail
- Set up mass respond to high volume emails
- Answer non-essential emails graciously
Project Research
- Coordinate projects and details with your team
- Work with vendors, clients, and prospects
- Manage small and large events
- Sales Lead Mining, review RFPs, scan the web, and collect contacts or identify industry leader contact info
- Directed Research such as track down vendor options, holiday gifts, office supplies, or upcoming events to attend
Marketing Support
- Promote your book, blog, or event
- Coordinate, monitor, and manage print and web campaigns
- Conference contacts are entered into your contacts and your CRM with notes to follow up
- Create and circulate press releases across multiple platforms
We provide many professional administrative services including; setting up and getting you going with social media, your newsletter, and streamlining your travel and calendar to optimize your time, as well as a range of additional services. If you don't see a service you are looking for, ask us. With our extensive administrative experience and training, we can execute. Or we will be happy to help you find someone who can, through our network of very talented and competent Virtual Assistant colleagues.
How to Get Started Working Together
The first step in getting started is to call Susan at 781-534-9885 or email us; susan@GibbonsVA.com
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We will discuss your situation and talk about how we may be able to assist you with your current administrative needs. If we decide together that we are a good match, we will continue to the next step in the process.
